Choose between Bengali regional, English city and specialist national desks; write a reason for each.
A plan for Kolkata, not a changed city name.
For a cultural or public-interest story, explain why the event matters to residents. For an industry story, provide figures and a credible local spokesperson.
Prepare Bengali material when the relevant desk needs it, with a careful review of names, technical terms and quoted statements.
Build the schedule around reporter travel and deadlines, and make the question period easy for both print and broadcast teams to use.
What PRS can coordinate
Shape the angle, check claims, prepare spokesperson notes and a release with a named media contact.
Research the beats that fit this story, issue targeted invitations, track replies and help manage media arrival. Attendance remains a journalist’s choice.
Compare suitable venues, plan camera space and sound, set a run of show and confirm supplier responsibilities in writing.
Share approved material, respond to open questions and report what happened without presenting paid distribution as earned coverage.
How to understand the local information landscape
West Bengal Information & Cultural Affairs Department
The department describes public information and media coordination as government functions, including press conferences.
Akashvani News Kolkata
The broadcaster has a Kolkata regional unit; its editorial team decides whether a story fits.
Match the room to the media plan
Salt Lake, EM Bypass, Rajarhat and central Kolkata can serve different guest lists. Check how far the venue is from the newsrooms you actually hope to invite. Hyatt Regency Kolkata and JW Marriott Hotel Kolkata publish event information, but a listed capacity is not a live quote or a guarantee of press suitability. Compare the source-linked venue notes.
Budget and proof
A small Salt Lake boardroom and a large EM Bypass event are different purchases. Confirm layout, local transport, translated material and AV in the written total. Illustrative PRS coordination: Press Ready emergency speed is ₹75,000 × 1.50 = ₹1,12,500 before venue, translation, production and taxes. Work through the cost guide.
Our project archive records previous work; it does not prove a completed Kolkata event unless a project page says so. Ask us to scope your specific announcement.
Explore the Kolkata planning desk
Plan the announcement
Choose between Bengali regional, English city and specialist national desks; write a reason for each.
Read guide →02Compare venues
Salt Lake, EM Bypass, Rajarhat and central Kolkata can serve different guest lists. Check how far the venue is from the newsrooms you actually hope to invite.
Read guide →03Build a budget
A small Salt Lake boardroom and a large EM Bypass event are different purchases. Confirm layout, local transport, translated material and AV in the written total.
Read guide →04Verify upcoming events
Find official notices and check organiser, date and access.
Read guide →05Compare PR services
Separate an agency’s outreach work from independent Bengali and English editorial decisions. Ask for a bilingual material review and a named local delivery contact.
Read guide →Tell us what you need to announce.
Share your audience, likely date and format. The free instant estimate is indicative; our team confirms the final scope and supplier prices.