Build an itemised press conference budget without mistaking an indicative starting point for a market average. The workbook is blank: enter your own quoted unit costs, quantity and tax rate.
Download the workbook
Included worksheets
- Budget: venue, media coordination, production, catering, translation, travel, contingency and additional lines. Enter quantity, unit cost, tax rate, supplier, quote date and written-quote status; totals calculate automatically.
- Quote log: compare dated supplier terms, scope, exclusions, cancellation conditions and approval status.
- Instructions: definitions, inclusions and the difference between a budget and an accepted quotation.
For the distinction between PRS coordination and unquoted supplier costs, read the India press conference cost guide.
How to calculate a line
If a supplier quotes ₹12,000 for one room and 18% tax is confirmed, enter quantity 1, unit cost 12000 and tax rate 18%. The workbook calculates ₹14,160 for that line. This is an arithmetic example, not a venue price or PRS quotation. Check tax treatment with the supplier. The site's pricing calculator gives an indicative PRS coordination starting point; seek separate supplier quotations for the event.
Frequently asked questions
Does the workbook contain city price benchmarks?
No. Every cost cell is empty until you add a supplier quote or an explicitly labelled assumption.
Is the workbook a quotation?
No. Only a current written supplier or PRS proposal can confirm scope, availability and price.