- 01 / Brief
What makes the announcement news?
Write one sentence explaining the change and who it affects. Identify the accountable speaker, documentary evidence, release time and any embargo. A product demonstration and a government service announcement need different evidence and different questions.
- 02 / Location
Select a usable room
Shortlist venues by actual press layout, accessible arrival, microphone and camera needs, reliable upload speed and the travel time between the venue and reporters’ desks. Our venue comparison links to the hotels’ own specifications; ask each venue for a current floor plan and quote.
- 03 / Media
Invite for relevance
Map the story to regional Hindi and English reporting, TV or radio, and specialist publications. Verify each contact and beat individually. The state accreditation list and Akashvani Bhopal establish a real local media ecosystem; neither is permission to mass-mail personal contacts. Explain why the story matters to that desk and give a contact for questions.
- 04 / Day
Run a clear programme
Allow time for registration, a short statement, a fact-led demonstration if useful, questions and one-to-one follow-up. Check the sound feed and recording consent before the event. Have a correction process for figures or names that change.
- 05 / Close
Follow up without pressure
Send approved facts and images to those who asked for them. Record who attended and outstanding questions. Editorial decisions belong to the newsrooms.
Bhopal / field guide
Plan the story before the stage.
A practical sequence for a Bhopal press conference, from the first announcement decision to the final media follow-up.
Planning window depends on venue availability, story complexity and the people involved. Ask for a written timeline before announcing a date.